BIRHC Board Mtg June 10 @ 4pm

[BI Rural Health Center]

NOTICE OF QUARTERLY MEETING
Beaver Island Rural Health Center Board of Directors
Peaine Township Hall
June 10, 2021 @ 4:00PM
REVISED DRAFT AGENDA (dated 6/3/21) - Call for Agenda Items
I. CALL TO ORDER & ROLL CALL OF DIRECTORS
II. ADOPTION SPECIAL RULE OF ORDER, USE OF CONSENT AGENDA
III. CONSENT AGENDA
A. Approval of Minutes for Special Meetings held on:
1. January 7, 2021, Quarterly Meeting
2. February 5, 2021, Special Meeting
3. March 4 2021, Special Meeting
4. May 17, 2021 Special Meeting
B. Financial Report - April
C. Financial Signature Updates: (1) Charlevoix State Bank, (2) 4Front Credit
Union, (3) Pen Air Federal Credit Union; (4) Signature Federal Credit Union; and
(5) TIAA Bank: - Resolution: That the Board of Directors of the Beaver Island
Rural Health Center at their board meeting on June 10, 2021, resolve to
authorize Frank D’Andraia, President of the BIRHC Board, Tammy Radionoff,
Managing Director of the Beaver Island Rural Health Center, and Carla Martin,
Secretary of the BIRHC Board to act as authorized fiduciary agents on behalf of
Beaver Island Rural Health Center. The effective date of this authorization is
June 10, 2021. Further the board authorized the removal of Don Spencer, former
President of the BIRHC board, as an authorized representative as he has retired
from the BIRHC board and the removal of William Johnson, former Treasurer of
the BIRHC board, as an authorized representative as he has passed away, and
Ed Troutman, former Treasurer of the BIRHC Board as he has resigned.
D. Financial Authorization Signature Federal Credit Union, Alexandraia, VA:
Resolution - That the Board of Directors of the Beaver Island Rural Health Center
at their board meeting on June 10, 2021, resolve to authorize Frank D’Andraia,
President of the BIRHC Board to move all BIRHC Money Market and Savings
Account funds from Signature Federal Credit Union, Alexandria, VA to the
4Front Credit Union, Charlevoix, MI on or before December 31st, 2021 and
deposit said funds into a CD or money market account.
E. Financial Authorization Pen Air Federal Credit Union, Pensacola, FL: Resolution
- That the Board of Directors of the Beaver Island Rural Health Center at their
board meeting on June 10, 2021, resolve to authorize Frank D’Andraia, President
of the BIRHC Board to move all BIRHC CD, Money Market, and Organizational
Savings Funds from Pen Air Federal Credit Union, Pensacola, FL to the
Charlevoix State Bank (Michigan) on or before December 31st, 2021 and deposit
said funds into a CD or money market account.
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F. Approval Audit Report - Resolution: That the Board of Directors of the Beaver
Island Rural Health Center at their board meeting on June 10, 2021 accept the
Independent's Accountant's (Maner Costerisan) Review Report for the Year
Ended September 30,2020.
G. Approval Hospice Equipment Purchases with GLE People Fund and BIRHC
money - Resolution: That the Board of Directors of the Beaver Island Rural
Health Center at their board meeting on June 10, 2021, resolve to authorize
Tammy Radionoff, the Managing Director, to purchase $5,500 in hospice
equipment as specified in the GLE People Grant Fund application.
H. Jim Haverman - Resolution:
WHEREAS, It is the custom of this Beaver Island Rural Health Center
Board of Directors to periodically recognize organizations and individuals
who would devote themselves to supporting the operations and services of
the Rural Health Center; and
WHEREAS, Jim Haverman has been a champion, friend and supporter of
the Beaver Island Rural Health Center for well over a decade, a role he
has held with distinction, a role he has exercised with integrity and with
wisdom gained from more than two decades of involvement in public
service, management, and volunteer work; and
WHEREAS Jim Haverman’s government experience, deep commitment to
health care, and his capacity to listen and counsel and his vast array of
contacts in government and the health profession has been of immense
value to the Beaver Island Rural Health Center; and now, therefore, be it
RESOLVED, BY THE BIRHC Board of Directors with deep gratitude
acknowledges the thoughtful and meaningful contributions of Jim
Haverman's work on behalf of the Island’s Health Center.
I. Commemorating the 25th Anniversary of the Michigan Rural Health Center
- Resolution:
WHEREAS, It is the custom of this Beaver Island Rural Health Center Board of
Directors to periodically recognize organizations and individuals who would
devote
themselves to supporting the operations and services of the Rural Health Center;
and
WHEREAS, The Mission of the Center is to coordinate, plan, and advocate for
improved Health for Michigan's rural residents and communities;” and
WHEREAS, It is one of only three non-profit State Offices of Rural Health (SORH)
in the country; and
WHEREAS, Michigan’s SORH, MCRH plays a key role in rural health care by
assisting in the creation and implementation of partnerships among organizations,
health departments, hospitals, government and academia; and
WHEREAS, Those collaborations and alliances go on to create new
opportunities in the areas of network development, quality of care,
emergency medical services, continuing education, and recruitment and
retention of rural health care providers; and
WHEREAS, It is the sense of this BIRHC Board of Directors that those
organizations who enhance the well-being, health and vitality of their
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community and have shown a long and sustained commitment to
excellence certainly have earned recognition and applause; now, therefore, be it
RESOLVED, BY THE BIRHC Board of Directors goes on record as recognizing
the 25th anniversary of the Michigan Rural Health Center.
J. Laura R. Hasen - Resolution
WHEREAS, It is the custom of this Beaver Island Rural Health Center Board of
Directors to periodically recognize organizations and individuals who would devote
themselves to supporting the operations and services of the Rural Health Center; and
WHEREAS, the members of the BIRHC Board of Directors wish to congratulate
Laura
R. Hansen on the occasion of her retirement on July 16, 2021, after 29 years of
service to the Charlevoix County Community Foundation; and
WHEREAS, Laura R. Hansen has had a long and distinguished career as an
accountant with the Charlevoix County Community Foundation where
she has "cashed every check and written every check in C3F's 29 year history"; and
WHEREAS, Throughout her career, Laura R. Hasen spent considerable time working
with various Beaver Island Rural Health Center personnel, as well as staff at other
Beaver Island not for profit organizations; and
WHEREAS, Laura R. Hansen greatly enjoyed her work with C3F because she
believed in the Foundation's mission, vision, and core values; now, therefore, be it
RESOLVED, BY THE BIRHC Board of Directors, that we congratulate Laura R.
Hasen on her retirement and thank her for her many years of dedicated and
exemplary service and assistance to the Rural Health Center and other Beaver Island
philanthropic organizations.
IV.REPORTS
A. Managing Director (Radionoff)
B. Standing Committees
1. Medical Services and Quality Assessment and Performance Improvement
Program Committee (McDonough)
2. Audit Committee (Leese) - No Report
3. Finance Committee (D’Andraia)
a. Transfer of Funds Pen Air Federal Credit Union & Signature Federal Credit
Union
b. Charlevoix County Community Foundation - Distribution Notification
Options
- Time Sensitive (D'Andraia)
i. Send Center a check for the full amount
ii. Add the full amount to the principal of the Fund
iii. Send Center a check for $000.000 and add the remainder of the
distribution to the principal of the Fund
c. Budget Preparation/Presentation Township Trustees, August 2021
4. Building Maintenance Committee (Martin)
a. Authorized Work - Exterior Shingle Staining and Repairs
b. Remodel Estimate Needed - X-ray Room
c. Repair Estimate Needed - Public Restroom (waiting room area)
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d. Equipment Estimates Needed: Automatic Entry Doors (2) an E-Sign
5. Resource Development and Marketing/Funding Exploration (D'Andraia)
a. Newsletters Spring (@ printer); Summer and Fall/content and annual
appeal focus
b. Legacy and 1953 Societies Events & Corporate Members
c. Donor Growth
d. Endowment
C. Ad Hoc Committees
1. Good Samaritan Fund Committee: (Leese for Taylor-Blitz)
2. Patient Survey Committee (Sopczynski)
3. Strategic Plan Committee: (Birch)
4. QSN Committee (Director Vacancy) Recommendation (Randall)
V. OLD BUSINESS - None
A. Web Pages Up-date Authorization (D’Andraia)
B. Purchasing Policy Draft (Martin)
C. FOIA Policy Draft (Martin)
VI. NEW BUSINESS
A. Michigan Rural Health Center Conference June 8-10 (Birch)
B. Advice of Counsel (D’Andraia)
1. Handbook Acknowledgment Receipt Form
2. Insurance Policy Governing Non Contractual Medical Personnel
3. Condo
a. Recommended Policy/Attorney Finding
b. Condo Comparables
C. Director Terms Expiring in 2021/Re-appointment (D’Andraia)
D. Staggered terms Adjustments for three of five new Directors (McDonough)
VII. PUBLIC COMMENT
VIII. ADJOURNMENT

[K.D. McBride]

Excellent job on keeping the public informed.