BICS Snow Plow Bid 2017-2018

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BICS
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BICS Snow Plow Bid 2017-2018

Post by BICS »

Request for Proposals
October 13, 2017
Beaver Island Community School
www.beaverisland.k12.mi.us
(231) 448-2744

SNOW PLOWING/REMOVAL
2017-2018 School Year

Please consider this document a formal Request for Proposals (RFP) for Snow Plowing/Removal for Beaver Island Community School (BICS). Sealed bid proposals must be received in the BICS office before 3:30 p.m. on Wednesday, November 1, 2017. Bids will be opened at 3:31 p.m. on November 1st, all bidders are welcome to be present at the opening.

Bid must include a copy of your current driverâ??s license and insurance coverage as noted below.

Beaver Island Community School reserves the right to accept or reject any or all bids.

The Contractorâ??s responsibilities when two or more inches of snow, significant drifting, or conditions are unsafe for staff and students include:

1. Removal of snow from areas as pre-determined through meeting with school administrator.
2. Stockpiling of excess snow will be permitted only in areas specified by the Superintendent. Snow must be pushed back to maximum to avoid removal and to ensure ingress and egress to playground and library. Stockpiled or stacked snow should not be touching fencing.
3. In the event the snow piles accumulate beyond a safe level, the Contractor will remove them.
4. Plow to the standard expected in the district to keep the driveways/ lots/sidewalks safe. Common sense is expected.
5. Driveways will be sanded as needed to ensure a safe walkable and drivable surface.
6. Maintain contact with school administrator to ensure cooperation in snow removal.
7. All plowing must be completed by 7:30 a.m.
8. BICS reserves the right to reserves the right to postpone snow removal operations when weather, financial or other conditions necessitate a reduction of the snow removal service.
9. Maintenance of worker compensation insurance, property, liability insurance and auto insurance is required. All documentation should be included with the bid as noted above, and will be verified by the Superintendent prior to implementation of this contract.
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10. Contractor shall be responsible for removal of piles of debris and sand at the end of the season and for all repairs or damages to School District property caused by his/her equipment, personnel, or materials used. BICS shall have the right to reduce the monthly payment for damages incurred by the Contractor to school property. In the spring, all areas of damage from plowing will be filled in with black topsoil and seeded. Any damages and the cost of repair will be reviewed with the Contractor prior to the reduction in the last payment. 


Please describe specifically the back up equipment to be used if the primary equipment breaks down:


In case of extremely heavy snow accumulation, would you have heavy duty equipment available to use? If so, please describe the equipment:



My bid is for $ _______ per hour for use of the primary equipment.

My bid is for $ _______ per hour for use of heavy equipment.

Additional charge, if any, to apply sand to driveway and parking lot (on a per-sanding basis): _____________________

I assure the Beaver Island Community School Board of Education that I will perform all needed snow plowing for the entire 2017-2018 school year. Unsatisfactory performance will result in forfeiture of the bid award.

Name___________________________________________________

Address_________________________________________________

Phone____________________

Date_____________________
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